Introduction to Club Registration

Updated 15 December 2018

The Victoria club permit scheme allows members of car clubs that are recognised by Vicroads to make limited use of classic / historic vehicles on the road network.

The Monaro Club of Victoria (MCOV) is a Vicroad’s approved club.

From Feb 2011, the scheme was changed to a log-book system which the members must administrate themselves. A logbook is issued to the permit holders to record the use of the vehicle over the permit period. The log book entry must be made EACH DAY that the vehicle is used (unless the vehicle is within 100 meters of the garaged address).

A log-book must be carried in the vehicle at all times the vehicle is in use.

From Feb 2015 further changes have been made.

When signing new club permit applications, club safety officers/scrutineers will be required to complete a Vehicle Eligibility and Standards Declaration form declaring that the vehicle is eligible, safe for use on the road and that it meets the applicable requirements for the category of vehicle for which the club permit is sought.

Initial club permit applications (not renewals) for vehicles manufactured after 31 December 1948 will need to be accompanied by a current certificate of roadworthiness. Our club requires RWC for all vehicles.

Initial club permit applications (not renewals) will need to be accompanied with a document of proof of ownership or management of the vehicle.

All post 1969 Vehicles must comply with Vehicle standards information 8 (VSI8) which only allows basic modifications. All vehicles outside these standards require a Vehicle Assessment Signatory Scheme (VASS) approval certificate covering the modifications.

An "M" plate club permit will be issued to identify modified vehicles where a VASS certificate has been provided.

Clubs are required to maintain dated photographs of vehicles entering the club permit scheme in accordance with the new Club Permit Agreement.

Financial members of Vicroad’s approved clubs (i.e. MCOV) are able to apply for a 45 or 90 day permit depending on how much use they expect to make of their vehicles over the 12 month period.

If a person obtains a 45 day permit, but then decides that this is not enough, another 45 day permit may be purchased later on.

However, no one will be able to obtain a permit to drive a vehicle for more than 90 days in each 12 month registration period.

Eligibility for Cars

Your car must be over 25 years old and roadworthy.  You must be a financial member of the MCOV.  The car must be built by General Motors, such as a Holden, Chev, etc.  Monaros can be placed straight on to a Club Permit.  For other GM cars, you have to be a member of MCOV for at least 12 months to be eligible for a Club Permit.

Procedure for New MCOV Club Registration

If you currently have a car that you would like to move to the CPS, you must follow these steps:

1. Make sure your membership of the MCOV is current.
2. Obtain a current Certificate of Roadworthiness (RWC) from a licensed VicRoads Inspector. Note that the MCOV does NOT provide any kind of letter or certification in regard to Roadworthy condition, safety, or compliance of the vehicle.
3. Complete a VicRoads Club Permit Application Form (new revised form must be used), available from VicRoads.
4. Send the completed Club Permit Application Form, together with a photocopy of the RWC and proof of ownership to the MCOV Club Plate Officer to be signed.  You must also include current, dated photos of the vehicle which must include images of the front, driver's side, rear, driving position (side on with the driver's door open) and where possible, any identifiers such as chassis number and engine number. (The mailing address is;  Club Plate Officer, Monaro Club of Victoria,  PO Box 5330, Clayton, Vic, 3168)
5. The Club Plate Officer will review your documentation, sign your form and send it back to you. You must include a STAMPED self addressed envelope for your documentation to be returned to you. Contact the Club Plate Officer on 0487 327 308 if you need to have the forms signed in person, or, alternatively bring all the required paperwork to a monthly meeting for signing. As we have no photocopying facilities at the meeting please bring photocopies. Please contact the Club Plate Officer on 0487 327 308 prior to the meeting to ensure they will be present on that day to avoid disappointment.
6. Take the signed forms to one of the VicRoads customer service centres that issues club plates, and pay the permit fee.
7. Note that your Permit is not valid until it has a stamp from VicRoads as well as the signature of the MCOV Club Plate Officer on it.
8. *VERY IMPORTANT*  YOU MUST inform the Club Plate Officer of your new Club Permit Registration Plate Number issued by Vicroads, within 10 days of issue by email to mcovplates@gmail.com or TXT to 0487 327 308.
   

Procedure for Renewal of Existing CLUB PLATE Registration

When the 12 months of your Club Permit is about to expire, you should receive a Renewal Notice from VicRoads.  Please don’t wait until the last days to get it signed - send it straight away.

The renewal form, like the original application form, has to be signed by the MCOV Club Plate Officer BEFORE it can be presented to Vicroads for payment. To renew, follow these steps;

1. Make sure your membership of MCOV is current.
2. Send the Renewal Form, with a STAMPED self addressed envelope to the MCOV Club Plate Officer to be signed (The mailing address is;  Club Plate Officer, Monaro Club of Victoria,  PO Box 5330, Clayton, Vic, 3168). The Club Plate Officer will send the form back to you in your STAMPED self addressed envelope.
3. Go into a Vicroads office and pay the Permit Fee.
4. Note that your Permit is not valid until it has a stamp from VicRoads as well as the signature of the MCOV Club Plate Officer on it.

Caution - private use only for cars on club plates

Members must ensure that their Club Plated vehicle is only used for private use and is not used for commercial use.  One example of commerical use would be hiring out your vehicle as a wedding car.

more Information and Links

Club, rally and unregistered vehicle permit fees

VicRoads Club Permit Application Form

VicRoads Club permit information:

Contact MCOV:

If you have any other questions call 0487 327 308 or email mcovplates@gmail.com